630. Streamline Your Coaching Biz: The Exact Fulfillment System That Works With 70+ Clients

The Fitness Business Podcast with Erin Dimond and Jordan Dugger

Erin Dimond and Jordan Dugger

Health & Fitness, Nutrition, Fitness

4.6 • 667 Ratings

🗓️ 14 April 2025

⏱️ 14 minutes

🔗️ Recording | iTunes | RSS

🧾️ Download transcript

Summary

If you're getting stuck at 30 clients by yourself or if your team is getting stuck with fulfillment around 50 clients, we have a system to share with you. After many years of battling the same issue within T4E systems, we built a 3x3x3 system that allowed our coaches to work with 60-80 clients without burning out. Listen in as I explain the system and how it can save you hours a week and give your clients a better experience.

Time Stamps:

(0:12) Working With 60-80 Clients Without Burnout

(1:07) Our 3x3x3 System

(1:58) Avatar Clarity

(3:32) Our Done For You System

(6:00) The Delivery Checkpoints

(7:47) Fulfillment

(9:55) Coaching Calls

(11:01) Open Office Hours

(11:29) Ascension

(12:41) Message Me For More Info

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Transcript

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0:00.0	But the thing is, a lot of us end up getting like 10, 20, 30 clients and just feeling overwhelmed,
0:04.2	okay, which is crazy, but not so uncommon. So this is what we noticed. With this high impact,
0:09.9	what we call it high impact operating system, three by three by three system, for a lot of our
0:14.0	coaches who come into IFCA and implement this, they're able to save, you know, anywhere from 10 to 20
0:18.5	hours per week and back in automations and optimizations. They're able to improve, you know, anywhere from 10 to 20 hours per week and back in automations and
0:20.9	optimizations, they're able to improve client retention, better onboarding and retention
0:25.0	processes and allow you to scale your capacity without having to go ahead and hire a team
0:29.8	right away.
0:31.6	Yo, guys, welcome back to Fitness Business Podcast.
0:33.9	Today I'm going to talk to you about how some of our top coaches and in our business,
0:37.2	T4E Systems, our coaches were able to work with anywhere from 60 all the way up to 80 clients
0:41.5	per month and do this without burning out, without devaluing the amount of attention and service
0:46.5	that you give to clients and still delivering insane results. Okay, this episode is going to be
0:50.8	for you, if that resonates, because what we have found is a lot of coaches, either coaches on your team, meaning that work in your company, or you as a coach
0:58.8	end up kind of capping out around 30, 35, 40 clients. And if you're a business owner,
1:03.9	obviously that's going to be the case versus if you are just doing coaching, right? If you
1:07.4	have coaches on your team, they're just coaching, there's no reason they can't handle 60 clients minimum. But you as a business owner, that number might be like 15, 20,
1:15.9	25 and then you cap out, but you might not be ready yet to hire assistant coaches. So you need to
1:20.8	learn how to optimize your fulfillment so that you're not passing off a broken system to other
1:25.5	coaches, right? That's exactly what we're going to
1:27.6	talk about today. Because at the end of the day, if you're having trouble with fulfillment,
1:31.3	it's not a, it's not a capacity issue. It's a systems issue, processes. Okay, so today I'm going to
	...

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