How To Run A SPOT Project Kickoff Meeting

Manager Tools

Mike Auzenne

Management, Leadership, Strategy, Feedback, How-to, Skills, Advice, Development, Careers, Coaching, Business

4.6 • 1.4K Ratings

🗓️ 20 March 2011

⏱️ 44 minutes

🔗️ Recording | iTunes | RSS

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Summary

This guidance describes how to run the first meeting you have with your team about a new project your team will be doing.

Transcript

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0:00.0	Welcome to Manager Tools. Today's show how to run a spot project kickoff meeting. Here we go. What were you saying the other day? You're talking to somebody about, I guess he's a project manager got assigned a project for he and his team a couple years ago and...
0:31.0	Oh yeah, yeah, so a manager, not a project manager, we're just not a project manager we're just a regular
0:33.8	manager you know yeah I got assigned a project and he asked me to critique the
0:39.7	email he was sending out to announce the project,
0:44.0	kind of a, you know, here's the big picture guys
0:46.5	and then some early assignments just to get people started.
0:49.0	Okay, like a kickoff, like a kickoff email?
0:51.5	Yeah, I guess, I know. I guess. Yeah, like a kickoff email? Yeah, I guess.
0:53.0	I know.
0:54.0	Yeah, like a kickoff email as if such a thing exists, right?
0:58.2	I guess you're the CEO and you want 7,000 people to know, right?
1:02.2	And you can't teach, talk them all at once you could send out the kickoff email and if the CEO only sends out through four emails a year, you might if you're the CEO be able to send out a kickoff email, but yeah, it was basically an email to kick off the
1:14.8	project and I knew who he was and I knew everybody on the team that was working on
1:20.0	this was co-located with him and oh okay so they weren't spread across the country they
1:23.7	no no no these are guys no you know sorry I hadn't shared his name with you but yeah I mean I know
1:29.5	him okay yeah okay so I'm thinking why would a manager send out a really long email? I mean, paragraphs and bullets and
1:36.8	subbullets and everything else, to this ad hoc team, this project team, lots of details in it about this pretty important project. Why would he send an email?
1:46.0	And what he told me was, you know, that's just the way I've always done it. And I was just stunned. And I, you know, it was like I told a client the other day
1:54.8	somebody was saying well how do you how do you make sure that your
1:57.4	presentations get approved so we just do a prewire and I said it so matter of
2:01.2	faculty and they said what's a prewire?
2:03.1	And I just shook my head like, ah,
	...

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