This is Stevea Robbins. Welcome to the get it done guys, quick and dirty tips to work less and do more.

Listener Corey writes in. I'm a school psychologist. I have a ton of resources that I often need to refer to, bookmarks, articles saved on my hard drive and resources in a Google Drive, plus stuff in Dropbox. When someone says, hey, we need a

behavior plan for this kid who's stealing, I need to quickly find all of the relevant stuff.

How do I do this? And how do I get everything into that resource without going through every

single thing and entering it on a Google Doc? Hi, Corey, oh, I feel your pain. I've been using

the Internet so long that some of my files are stored on stone tablets.

As you can imagine, it's really hard to share them. Not only are they heavy, but the dust on the stones dries out my hands.

I use hand cream to protect my sensitive skin, and then my hands are so slippery, the stone tablet slip through my grass, they fall, they shatter on the floor. There's probably a deep life lesson here. I'm just not sure what it is.

In episode 543, how to collaborate on multiple projects with multiple people, we discussed

creating master project documents. The master document includes a discussion of the project

and links to all of the current related files. Master project documents keep everyone

focused on just the files

that are currently active. Your situation, however, is different. You want to be able to find

the hundreds and hundreds of files and bookmarks that maybe aren't the thing you were working on

yesterday, but you only need to find any given file when you need it. Search may do the trick. This may be a case where

simply searching is all the mechanism you need. Give your files descriptive names like

Behavior Plan for Youth Stealing, and a search for behavior plan or stealing will turn up that

file. Do the same with your bookmarks, and you can just search in your bookmarks list to find

the resources you need. This makes it easy for you to find resources,

but it doesn't help you share those resources with others. First, gather your files all in one place.

Using a cloud-sinking service like Dropbox, box.com, P-cloud.com, or Sync.com, you can solve

all the problems at once. Yes, all the problems.

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