358 GID How Todoist Can Help Manage Your Meeting Agenda

Modern Mentor

Macmillan Holdings, LLC

Careers, Business, Management

4.3 • 720 Ratings

🗓️ 27 April 2015

⏱️ 8 minutes

🔗️ Recording | iTunes | RSS

🧾️ Download transcript

Summary

When you're juggling a project that spans several departments or people, keeping track of what to tell and to whom can be a huge task. But with the right tool, used the right way, it becomes as easy as pie (and for the record, pie is pretty easy).

Transcript

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0:00.0	This is Steeper Robbins. Welcome to the Get It Done Guys quick and dirty tips to work less and do more.
0:09.4	How do you manage a meeting agenda across many different people with many different priorities?
0:13.8	The answer is it's like juggling cats, but with the right tool, you'll have adorable little
0:18.7	mittens and her 19 brothers and sisters purring contentedly in the palm of your hand.
0:24.4	My first project management job was managing the team that created the Quicken
0:27.9	Visa card. My programmers, Jason, Jeff, and Joseph were writing the code to let into its other
0:33.2	products import the credit card data that it had to work with. It had to work with the current
0:37.4	versions of Quicken for Mac and Quicken for DOS. Remember DOS? Woohoo! And the upcoming
0:41.7	versions of Quick and for Mac and Quick and for DOS. Those projects all belonged to someone else.
0:46.7	Each one had a different schedule, a different code base, and different priorities, as well as different
0:50.7	project managers. The only thing they had in common, in fact, is that none of them really wanted to help me or my team at all. My therapist and I are still working
0:58.7	through this. I tried to buy their love by keeping everyone in the loop. People like being in the
1:04.1	loop, right? The bank that generated the credit card data would change their file format by a single
1:09.1	letter. I dutifully wanted to make sure that everyone knew about the change.
1:13.1	I would make sure to tell Jason on my team and Alex on the quick-in-for-Dos team,
1:17.7	and then I'd tell Jeff, and maybe I'd remember to mention something to Mario and...
1:25.0	and things would fall through the cracks.
1:28.6	If you have one tiny team with one tiny project, you can keep everything in your head.
1:32.9	But when you're coordinating across teams, across projects, and across people, you need a system.
1:38.2	And your system must guarantee that everyone who needs to know gets to know everything that's relevant to them.
1:44.7	My tool of choice for managing all this complexity was Lotus Agenda. It was one of the most
1:49.6	flexible, awesome, incredible pieces of software ever invented by the human race. Its manager was
	...

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