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Squiggly Careers

Kaizen: The Japanese Method That Turns 1% Improvements into Career Growth

Squiggly Careers

AmazingIf

Business, Management, Careers

4.9838 Ratings

🗓️ 31 March 2026

⏱️ 40 minutes

🧾️ Download transcript

Summary

In this episode, Helen and Sarah explore how to 'Kaizen your squiggly career', borrowing brilliance from the Japanese philosophy of continuous improvement. They discuss why big career changes can feel overwhelming and how focusing on small, manageable improvements can help you build momentum without triggering fear or overthinking. Along the way, they introduce four key Kaizen ideas and translate them into simple, actionable tools for your working week. From spotting where you might be waiting rather than creating, to eliminating wasted effort, to building in better reflection habits, Helen and Sarah share how to move from intention to action in a way that actually sticks. If you’ve ever felt busy but not progressing, unsure where to focus your energy, or stuck in cycles of overthinking, this episode will help you take small steps that lead to meaningful change. 🦞 Learn Like A Lobster: 🇺🇸PRH US - https://bit.ly/3KxTeBn 🇬🇧 Amazon UK - https://bit.ly/46lj8Av Episode 547 (00:00) Introducing Kaizen for careers (02:00) What Kaizen actually means (and why it works) (06:30) Gemba: why observation beats speculation (11:15) Muda: eliminating waste in your work (17:45) Are you busy… or actually productive? (22:10) The risks of “waiting” in your career (25:10) Hansai: the power of reflection (29:00) Plan, Do, Check, Act (PDCA) explained (34:00) Why reflection is often overlooked (38:00) Standardising what works (41:00) Small changes that create big impact 📚 Resources Mentioned Kaizen: The Japanese Method for Transforming Habits by Sarah Harvey - https://www.amazon.co.uk/Kaizen-Japanese-Method-Transforming-Habits/dp/1529005353#:~:text=Kaizen%20by%20Sarah%20Harvey%20brings,working%20style%2C%20preferences%20and%20personality. For questions about Squiggly Careers or to share feedback, please email helenandsarah@squigglycareers.com More ways to learn about Squiggly Careers: 📩 Download our free career tools: https://www.amazingif.com/toolkit/ 🦞 Join the Learn Like a Lobster Sprint: https://youtube.com/playlist?list=PLNQl9gsac8BXnWe2qoGuHkLKwsygjP_Ma&si=l7kODG3JpopH0Irz 📮 Get Squiggly Careers in Action in your inbox: https://bit.ly/SquigglyCareersInAction 📚 Read our books: The Squiggly Career and You Coach You: https://www.amazingif.com/books/ Hosted on Acast. See acast.com/privacy for more information. Learn more about your ad choices. Visit podcastchoices.com/adchoices

Transcript

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0:00.0

Hi, I'm Helen and I'm Sarah. And this is the Squiggly Careers podcast, a weekly podcast where we borrow some brilliance from things we've been reading, watching, listening to or perhaps studying 20 years ago. More to come on that. And we reflect on how it is relevant to careers today and share lots of ideas and actions that you can use.

0:22.7

So quite excited about today's topic. But Sarah has done a lot of more up-to-date research

0:28.3

around the topic, which is going to inform the discussion. So I will let her tell you what we

0:32.3

are going to be talking about today. So today we're going to be exploring how to kison

0:37.4

your squiggly career.

0:39.8

And for anyone who did business studies of any description at university or college, you probably came across Kaysan because Toyota was always the case study that you were made to learn, which was how to almost like run a production line really efficiently.

0:59.6

And I remember not being super interested in it at the time, if I'm really honest,

1:04.9

and struggling a bit with like, oh, I'm not sure how this is relevant.

1:08.9

It felt very manufacturing-based, I think,

1:11.5

when we first learned about it in a textbook.

1:15.3

I remember thinking, like, Kaisan was about continual improvement

1:19.5

and definitely another toy to think.

1:22.4

And then it was, I think Sarah and I,

1:24.8

because for people who don't know,

1:26.2

Sarah and I went to university together many, many, many years ago.

1:29.0

And I think there was like an operations management module, something like that.

1:32.6

It was. Yeah. And was that where that guy, I know who was a strategy guy. Anyway, operations management. I remember Kaiser and Kohnoff in a little reminiscence. And I remember just in time. Like, you know, last in, first out. Do you remember like LIFO and FIFO? Oh yeah. No. I, yeah. I forgot on that until you said it. There you go. Lifo, Fipo. Last in, first out and first in first out. I think something like that. Which I think has since been applied to like recruitment as a thing to worry about. You know, if you're like, if you're last in,

2:03.9

you'll be first out in a restructure. I think it's been taken to a new context. And like lean, lean production principles, all that kind. I just remember a whole module. I don't think that's that bad 20 years on remembering all of that random stuff in the back of my brain.

2:41.0

Yeah. I hadn't remembered any of it. But so, yeah, I've been doing some digging. And a few things if you are new to Kaizen. So don't be put off by thinking, or I've never studied this before. We will bring you up to speed. And most of what we're talking about today, we're learning for the first time too. So the Japanese, interestingly, see Kaysen as a noun, and it means good change or improvement.

2:47.4

And it's a method that really emphasises doing things incrementally better.

2:50.0

So it's sort of lots of small changes.

2:53.5

And I was reading one example of companies who've implemented this. On average, the people who work there suggest 19 ways that a company could

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