iOS 766: Task & Project Management - Systematically getting things done
iOS Today (Audio)
Leo Laporte
4.1 • 616 Ratings
🗓️ 21 August 2025
⏱️ 55 minutes
🧾️ Download transcript
Summary
Transform your chaotic to-do lists into powerful project management systems that actually get things done! Mikah and Rosemary get busy with task and project management on iOS, comparing the built-in Reminders app to powerhouse tools like OmniFocus 4 and Things 3, plus they tackle tricky location-based automation challenges.
- Breaking down overwhelming projects - The hosts discuss how splitting large, daunting tasks into smaller, manageable steps makes projects feel achievable and less intimidating
- OmniFocus deep dive - Rosemary demonstrates OmniFocus's advanced features including tags, defer dates, repeat systems, time zone-specific due dates, sequential vs parallel projects, and custom perspectives for organizing tasks
- Things 3 overview - Mikah explains how Things 3 offers similar powerful functionality to OmniFocus but with different design choices and user experience approaches
- Reminders app capabilities - Detailed walkthrough of Apple's built-in Reminders showing subtasks, location-based reminders, time-based alerts, priority flags, and even printing options for physical lists
News
- UK government backs down on iCloud encryption - The UK reportedly withdrew demands for backdoor access to encrypted iCloud data, avoiding security risks for users worldwide
- Apple Watch blood oxygen sensor returns - Apple cleverly circumvents the Masimo patent dispute by having the iPhone process blood oxygen measurements instead of the watch displaying them directly
Feedback
- Location reminder delays - Bob writes about his home arrival reminders triggering 10+ minutes late despite expanding the geographic boundary, with suggestions including checking low power mode and resetting network settings
Shortcuts Corner
- Focus mode automation challenges - Dustin asks about setting up three different focus modes for his wife's work schedule that aren't switching properly between personal, office, and client time
App Caps
- Product Hunt - Mikah recommends this app and website for discovering new products and services before they become mainstream, despite the recent influx of AI-focused launches
- Bridges - Rosemary showcases this $1.99 link formatting and organization app that lets you save, categorize, and export links in multiple formats including Markdown, HTML, and JSON
Hosts: Mikah Sargent and Rosemary Orchard
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Transcript
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| 0:00.0 | Coming up on iOS today, Rosemary Orchard and I, Micah Sargent, talk about task and project management. |
| 0:07.5 | Check off those boxes as you complete your tasks. |
| 0:10.3 | Stay tuned for iOS today. |
| 0:14.2 | Podcasts you love. |
| 0:15.6 | From people you trust. |
| 0:18.5 | This is Twitter. |
| 0:22.5 | This is Twit. This is iOS Today, episode 766, recorded Tuesday, August 19th, 2025, for Thursday, August 21st, 2025, |
| 0:35.2 | task and project management. |
| 0:38.4 | Hello, and welcome to iOS today, the show where we talk all things iOS, iPad, OS, |
| 0:42.6 | watchOS, home pod OS, and all the OS is that Apple has to offer, plus the devices that run |
| 0:47.7 | those various operating systems. Our job here, our goal here at least, is to help you make |
| 0:53.2 | the most of your devices by telling you |
| 0:55.3 | about cool stuff you can do with them. I am one of your hosts. My name is Micah, Sergeant. |
| 1:01.8 | And my name is Rosemary Orchit, and I'm ready to get started and check all those things off, Micah. |
| 1:07.6 | Yes, indeed. So this episode is about doing, sort of going from the basics, right, of being able to, you know, make a to-do list and simply go, boop, okay, I've done that thing. I've done that thing. I've done that thing. And kind of break it out into a more powerful system of managing |
| 1:30.8 | different steps of a project or sort of even getting, I think, the bigger picture, right, |
| 1:35.8 | of what is required. |
| 1:37.8 | And one of the things that I learned about my own psyche is I have a tendency to think of projects in huge steps. |
| 1:53.1 | I think of them in sort of, you know, do this thing, do this thing, and then the project is done. |
| 1:58.9 | And then it feels incredibly daunting. And then it feels |
| 2:03.7 | that it feels like it's something that I can't do as well as I would be able to if I just |
| 2:10.0 | thought of it in these smaller steps that actually make it up and go, oh, wow, this is actually |
... |
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