How to Track a Job Budget in Real Time
Modern Craftsman
Modern Craftsman
4.8 • 1.2K Ratings
🗓️ 25 December 2025
⏱️ 33 minutes
🧾️ Download transcript
Summary
Stay out of the cold with these hot budget tips as Tyler breaks down exactly how he budgets a real porch job, from the precon fee and deposit strategy to tracking every cost day by day. The big takeaway is how to communicate "extras" without panic, keep cashflow protected, and still finish strong without rushing.
Show Notes:
00:00 Cold office, hot topic
02:05 Precon fee and setting the budget
05:15 Deposits and staying out of the red
08:40 Daily tracking and invoice cycles
13:55 Calling out extras without change-order chaos
20:45 Reconciling budget vs real costs
27:35 Don't rush the finish
30:10 Wrap and why he won't show the spreadsheet
Video Version:
https://youtu.be/4woZAp_WBqU
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Transcript
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| 0:00.0 | based on where I stand, the total job cost of date, and what I have left and what extras we have, |
| 0:06.0 | then I'm actually going to get this job done for less than the original budgeted cost of the project. |
| 0:16.2 | Welcome back to another midweek modern craftsman. |
| 0:23.7 | I'm looking at myself right now, and i have on a winter hat and my harnished sweatshirt and i feel like i'm fully bundled up but maybe my office is just cold |
| 0:29.0 | and it's a little cold here in new jersey but today i have a really exciting podcast for all of you. |
| 0:38.6 | Really, really exciting. |
| 0:40.1 | It's on budgeting. |
| 0:41.3 | Let's talk about budgeting because that's the most exciting topic that I can think of. |
| 0:45.6 | No, all kidding aside, I was sitting in my office. |
| 0:48.3 | It's my paperwork day. |
| 0:49.3 | It's Tuesday catching up on things. |
| 0:51.0 | And I'm getting to the final invoicing for my porch project that I'm |
| 0:56.5 | wrapping up and I figure to be a good opportunity to dig into what that looks like for all of you. |
| 1:03.3 | So that's what we're going to dive into today, budgeting what my budget looks like, how I balance |
| 1:08.4 | things out, how I maintain that budget, how I stay on track. |
| 1:12.3 | I believe I did this for this job early on as far as what my budget looks like. |
| 1:18.2 | I figured it would be a good idea as I'm wrapping things up, how I structured this. |
| 1:24.7 | So I think we all talk about budget and Nick and I talk about maintaining a budget and how a budget is a living, breathing part of our |
| 1:34.1 | construction process. But what does it look like in real life? So first off, I am T&M. So what I'm doing is |
| 1:43.9 | I'm establishing a budget. |
| 1:45.2 | I'm doing pre-construction. |
| 1:46.6 | That's a separate cost. |
... |
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