5 • 853 Ratings
🗓️ 8 August 2025
⏱️ 6 minutes
🧾️ Download transcript
In this episode of Five Minute Friday, we’re continuing our Know Your Numbers series by showing you how to find the most important retail metrics inside your POS, financial reports, and analytics tools.
Before you can improve your numbers, you need to know where to find them. This episode gives you the step-by-step to locate data like inventory, markdowns, traffic, and sales—so you can confidently apply the formulas that drive profit.
🔑 Key Takeaways:
Know Where to Find Your Metrics
Learn how to locate your on-hand inventory at cost and retail inside your POS or inventory reports.
Find your operating expense % inside your Profit & Loss statement and calculate your markdown % using sales by discount reports.
Get Clear on Traffic and Transactions
Use Google Analytics to track e-commerce visitor data and a door counter for in-store foot traffic.
Pull your daily transactions, sales by units, and total dollars from your POS sales reports.
Prep for the Profit-Driving Formulas Ahead
Discover how to calculate average inventory at retail and get the foundational numbers you’ll need for metrics like IMU, inventory turn, and more.
Pro tip: Use Shopify’s ABC Product Analysis Report or Inventory Snapshot to get both cost and retail values in one place.
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0:00.0 | Being a retailer ain't easy. |
0:02.4 | That's why we at the boutique hub are going to be coming to you with a new series called |
0:07.2 | Know Your Numbers. |
0:08.4 | We're going to get the facts on what is the most important to drive profit, drive cash |
0:13.7 | in your business, and really have you feel in control over your future. |
0:20.0 | Numbers are black and white. It's the one thing we record every day, |
0:24.6 | and we're going to teach you how to make the most of tracking your KPIs and metrics. Let's jump in. |
0:31.7 | Okay, so as we're going into this Knowing Your Numbers series, I wanted to start us out with a little |
0:37.2 | ground rules, right? |
0:38.5 | So we're going to be looking at some formulas, and I'm going to be asking you to know some |
0:42.8 | metrics to calculate those formulas. So I thought it would be helpful to let you know where you can |
0:48.8 | find them. Now, everyone has a different POS, so we can't go over each POS individually, but hopefully this will point you in the right direction. |
0:59.6 | So let's start with on-hand inventory at cost and on-hand inventory at retail. |
1:04.6 | Now, this should be in your POS under the report section that have to do with inventory. Usually each POS has an |
1:13.2 | inventory report section. It should show your on-hand inventory at cost and at retail. Now, |
1:19.9 | what you'll mostly likely see it as is your month-end inventory. So let's say we're in the middle |
1:26.5 | of May. If you wanted to see your current |
1:28.9 | on hand, you're probably going to be looking at the inventory from the end of April. That's how |
1:34.4 | it's tabulated. So in Shopify, for instance, you'll see a month end inventory snapshot, a month |
1:40.9 | end inventory value report. And you'll also pro tip have an ABC product analysis report, |
1:48.8 | which will have both your inventory at cost and your inventory at retail right on the first |
1:54.9 | line of the summary. Okay. So that's how we're going to find those numbers. Your operating expenses, your percentage |
... |
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