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HBR IdeaCast

Are You Optimizing Your Virtual Communication Practices?

HBR IdeaCast

Harvard Business Review

Leadership, Entrepreneurship, Communication, Marketing, Business, Business/management, Management, Business/marketing, Business/entrepreneurship, Innovation, Hbr, Strategy, Economics, Finance, Teams, Harvard

4.4 • 1.9K Ratings

🗓️ 5 August 2025

⏱️ 36 minutes

🧾️ Download transcript

Summary

Whether your organization encourages working from home or the office, much of your business is no doubt conducted virtually — over email, on Slack, or via Zoom meetings. But few of us think very carefully about how to most effectively use these tools or which to employ when. And few teams and companies have established best practices for virtual communication, which can hurt collaboration, sales, engagement, and performance. Andrew Brodsky, a professor at the McCombs School of Business at the University of Texas at Austin who has researched these issues, outlines practical ways to be more conscientious and intentional about our communication choices and patterns. Brodsky wrote the book Ping: The Secrets of Successful Virtual Communication.

Transcript

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0:00.0

I'm Alison Beard.

0:11.8

And I'm Adi Ignatius, and this is the HBR IdeaCast.

0:25.1

Adi, today we are going to talk about virtual communication.

0:31.0

Text, email, Slack, team, Zoom, this platform that we're on right now called SWATCAST.

0:38.1

I know that I mostly connect with colleagues and authors and PR people and everyone else I need to talk to for work through these types of channels much more often than face-to-face, even when I'm in the office.

0:43.7

How about you?

0:44.7

Yeah, no, I agree. I don't have a lot of face-to-face meetings now. I'm not proud of that,

0:49.4

but I think that's true. I don't even have many phone calls now. I see people walking around in intense

0:54.9

phone conversations with people. And I think there aren't a lot of people that I have that,

0:59.2

even that kind of relationship with. I always embrace the phone call instead of the video call.

1:04.2

Anytime anyone's willing to do it. I'm like, yes, let's just speak to each other.

1:08.4

All right, well, call me. I'm not getting in a phone call.

1:11.6

We'll do.

1:18.2

But the point is that we don't often think very hard about how we're communicating virtually.

1:30.0

You know, either deciding which channels are best for which situations or the tone and language that we use when we're on different ones. We tend to just default to our own norms or patterns. But the problem is when everyone's doing that, it can actually be really

1:36.5

chaotic for teams and organizations. So it's not just individuals who need to think about how

1:42.1

they're doing this, leaders actually need to

1:44.3

start developing better virtual communication cultures.

1:47.5

Yeah, I know what you mean.

1:48.9

Look, I remember when we first introduced Slack and the joke was, gosh, this is great.

1:54.4

You know, if only somebody had invented a platform earlier that could do email, then we figured

1:59.6

out the kind of the different use cases,

...

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