564 - Use multiple schedules to keep your life under control

Modern Mentor

Macmillan Holdings, LLC

Careers, Business, Management

4.3 • 720 Ratings

🗓️ 9 September 2019

⏱️ 5 minutes

🔗️ Recording | iTunes | RSS

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Summary

When the way you work changes depending on which phase of a project you’re in, design multiple templates to help you manage your time. Read the transcript at https://quickanddirtytips.com/productivity/time-management/multiple-schedules Check out all the Quick and Dirty Tips shows: www.quickanddirtytips.com/podcasts FOLLOW GET-IT-DONE GUY Facebook: https://www.facebook.com/GetItDoneGuy Twitter: https://twitter.com/GetItDoneGuy

Transcript

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0:00.0	This is Steveer Robbins. Welcome to the get-and-done guys, quick and dirty tips to work less and do more.
0:09.3	Today's topic is how to schedule your life when the time demands of your profession change on a regular basis.
0:15.1	Artists, actors, musicians, creative people, these are my tribe. Unfortunately, as a general rule, they're also broke. Public
0:22.4	speakers are also my tribe, but some of them are pulling in millions. So, I guess it all evens out.
0:27.9	Two of the members of my current Get It Done group are professional singers. Their lives are in a constant
0:32.3	state of chaos. We've tried setting up a standard weekly schedule for them, so they would be
0:36.1	sure to spend time on everything it takes to keep them moving forward. It worked like a charm until it didn't. If you have a
0:43.3	regular 9 to 5 type job, you can create a standard weekly schedule. You can predict where you need to
0:48.3	be often enough that you can make it a routine. But in the case of a professional singer,
0:52.4	life gets unpredictable. They have travel. They have performances. They have prospecting. They have studio recording.
0:58.0	They teach lessons. Many of their professional demands are inflexible.
1:01.6	Performance dates are set in stone. Studios are rented for specific days and times.
1:06.2	Backup musicians have their own schedules that need to be accommodated.
1:08.7	And around all of this, a professional
1:11.1	singer needs to be able to do their networking, bookkeeping, website maintenance, prospecting,
1:15.4	and everything else that it takes to run a business. When they're at home, it makes sense to have
1:19.0	regular prospecting hours, administrative days, gym time, cleaning time, and so on. But a regular
1:24.0	9 a.m. meeting with an assistant that might work when working from a home office
1:27.7	won't work when they have to be in a recording studio at 8 a.m. every day for a week. It's a constant
1:32.8	struggle. Toss in a little advanced planning, however, and this problem melts away like
1:36.9	pancake makeup in cold cream. Don't ask how I know this. Singer Kathy came up with a brilliant solution.
1:43.4	Have multiple master schedules.
	...

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