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Modern Mentor

421 GID How to Tame Your Email Inbox with a Pencil and Paper

Modern Mentor

Macmillan Holdings, LLC

Careers, Business, Management

4.3720 Ratings

🗓️ 14 August 2016

⏱️ 7 minutes

🧾️ Download transcript

Summary

Tame your inbox using a paper and pencil. Process your email in a way that fits with your current priorities; don’t let your actions be dictated by the overwhelming email senders! Read the full transcript here: http://bit.ly/2bq6Xr2

Transcript

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0:00.0

This is Stevea Robbins.

0:04.2

Welcome to the Get It Done guys quick and dirty tips to work less and do more.

0:08.4

Are you an email slave?

0:10.1

Oh, I know I was.

0:11.5

I would sit down at my computer, open my inbox, and bam.

0:14.8

My next several hours would be spent taking care of all of the incoming messages.

0:18.6

I'd try to read and reply to every single one,

0:21.7

which means,

0:26.5

if you think about it, that I was being a slave to whoever happened to send an email. I was fulfilling their requests about what they thought was important enough to deal with, and my own

0:31.3

priorities, invisible. After all, I was the only one who wasn't emailing me and demanding my own

0:36.8

attention.

0:38.6

And actually, it gets worse.

0:43.5

The more someone emails you, the more time you'll spend replying to that particular person,

0:45.7

even if they're not the most important person emailing.

0:49.7

Your prompt response just reinforces their tendency to email you more.

0:51.7

Great. Just what you need.

0:52.9

A brand new dependent.

0:53.7

Yippie. Someone who's very courteous, very important,

0:56.8

and only emails you once with a carefully thought out email might even fall through the cracks

1:01.1

because you're so overloaded by the people who aren't that person. You need a way to prioritize

1:05.6

the important stuff, even if it's infrequent, and untangle yourself from the people who use you

1:10.3

as a dumping ground

...

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