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Coaching for Leaders

331: How to Manage Your Task List, with Tim Stringer

Coaching for Leaders

Dave Stachowiak

Management, Careers, Business

4.81.6K Ratings

🗓️ 8 January 2018

⏱️ 39 minutes

🧾️ Download transcript

Summary

Tim Stringer: Learn OmniFocus

Tim Stringer of Technically Simple is one of the world’s leading experts on using task management systems and is the founder of Learn OmniFocus*, the premier site for teaching OmniFocus users how to be as productive as possible.

Key Points

  • In general, keep the planning and working tasks separate.
  • By planning first, it’s much easier to be productive when you go into worker mode.
  • Your task management system should collect your whens, your whats, and your ideas.
  • Make your task management system a sacred space.
  • Use due dates only when there is a consequence for not finishing something by that date.
  • Focus on only doing a few important tasks first, then move on to the rest of the tasks.
  • A morning and evening review will help you stay on top of your system.
  • Common mistakes: Putting too much into your task management system, overusing due dates, and tasks that aren’t immediately actionable.

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Transcript

Click on a timestamp to play from that location

0:00.0

It's often the source of daily frustration for a lot of us and once in a blue moon it's the place of great joy

0:07.1

But it's almost always the place where a lot of us are thinking

0:10.9

There's got to be a better way to do this. On this episode, the way to manage

0:16.0

the dreaded task list. This is Coaching for Leaders episode 331. Produced by Innovate Learning, Maximizing Human Potential.

0:27.0

Greetings to you from Orange County, California. This is coaching for leaders and I'm your

0:36.5

host Dave Stahoviac. Leaders aren't born, they're made and this weekly show gives you access to the practical wisdom that will

0:45.6

empower you to become a better leader.

0:48.8

You've heard me say it many times before that we need to lead ourselves first if we're going to be effective at

0:54.5

leading others and one of those things that's a key competency for all of us as

1:00.8

leaders actually in really really any aspect of life, is our own productivity

1:06.6

system and in particular how do we manage tasks?

1:11.2

You have heard many references on this show and in conversations with others, of course, over the years on personal productivity and task management and time management.

1:22.0

And we've done shows where you've looked at productivity before,

1:25.0

but we have never really zeroed in on the critical nature of how to

1:30.0

put together an effective task management system. And I am really glad to be able to welcome

1:34.8

returning to the show my friend Tim Stringer who is an expert on personal task management.

1:40.0

He is the founder of Technically Simple, which he founded back in 2003.

1:45.2

For almost 15 years, he's been teaching people to be more effective in their approaches to technology,

1:50.8

productivity, and mindfulness.

1:53.1

And he is also, in my opinion,

1:54.9

one of the world's leading experts

1:57.1

on using task management systems

...

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