Stevea Robbins here, and welcome to the Get It Done Guys quick and dirty tips to work less and do more.

Today's topic is coordinating your online and your offline files.

Rob writes in asking, what tips do you recommend for coordinating email, word, and hard files,

which all contain different documents on the same topic.

The problem of this part of the century.

The quick and dirty tip is to design a single folder structure and duplicate it in email, physical files, and computer file folders.

I was a really strange kid.

I dreamed of painting an image of the view through my bedroom

window on the bedroom window shade. Then the shade could be up or down and I'd get the same view,

from childhood neurosis to personal management technique. Who'd have thunk it? Because the best way

to coordinate your online and offline files is to use the same folder structure everywhere.

So it doesn't matter if you're wired or not.

Now for this to work, you need a folder structure for your shared files that you can maintain

and duplicate on the fly.

If you haven't listened to my podcast on how to label and retrieve your files, now's

the time.

When you're a file naming pro, it's like buddha to create new files on the go

and know just where to put them. Here's my life. Gloria Worth a ton, CEO of a Normacorp

emails asking me to run a session for her company at a resort on her private island. In my dreams.

If Gloria really exists and you know her, please give her my number. I create a

proposal in pages, the Mac Word processor. Gloria's assistance assistant prints it out,

Gloria signs it, and the assistant twice removed faxes it back. She sends email addresses

...