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Modern Mentor

How to clarify roles and responsibilities

Modern Mentor

Macmillan Holdings, LLC

Careers, Business, Management

4.3 • 720 Ratings

🗓️ 7 March 2023

⏱️ 8 minutes

🧾️ Download transcript

Summary

When something fails, it’s more often a failure of clarity—who owned the decision or the responsibility—than a failure of individual performance.

Transcript

Click on a timestamp to play from that location

0:00.0

Hey, it's Rachel Cook, your modern mentor. I'm the founder of Lead Above Noise, a firm

0:24.1

specializing in helping teams and organizations optimize their working experience. Some days,

0:30.2

working with teams feels more like doing family therapy than anything else, which, by the way,

0:35.5

I am profoundly unqualified to do. But still, my family, full

0:40.6

disclosure, is kind of zany. The uncles, the cousins, I mean, honestly, how I share DNA with any of them

0:47.4

is one of life's great mysteries. You know, come to think of it, everyone I know seems to have a

0:53.0

zany family. But no one I've ever met

0:55.5

is the zany one. Are you smiling? Does this kind of resonate with you? Is everyone in your

1:01.4

family but you kind of quirky in some way? This same phenomenon shows up in teams as well.

1:08.4

When anything goes wrong, like a ball gets dropped or a deadline is missed

1:12.4

or a project has to be reworked, we all point fingers at everyone else, never at ourselves.

1:18.9

And while I cannot help on the kooky family front, just let Uncle Ellen do that weird juggling

1:24.2

thing and keep the matches locked away. I do have some tricks at my sleeve

1:28.4

to help a team find its way from finger pointing to real solutions. This reality, this something

1:35.1

going wonky in the workplace followed by fingers pointing every which way, always signals to me

1:40.7

that role clarity or lack thereof is probably your culprit.

1:45.9

We all generally strive to do a good job. And when something fails, it's more often a failure

1:51.5

of clarity, like who owned that decision or that responsibility than it is a failure of

1:57.1

individual performance. And infusing even a little bit of clarity into a team's roles and

2:02.3

responsibilities can make a huge difference. I do this work with teams pretty often, and I'd love to

2:09.4

share how I approach getting them to clarity. If your team is struggling with role clarity,

2:15.1

with dropping balls or stepping on toes or missing deadlines

...

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